exclusive use

Exclusive use terms and conditions

We would require you to take exclusive use of the hotel for two nights. The charge for this includes accommodation and breakfast for both nights for all 28 rooms. Please note that if you would like us to charge your guests for accommodation, this can easily be arranged and deducted from the exclusive use charge. Or you can organize this yourselves if you prefer.

Dunalastair is happy to cater for well-behaved children, who should be supervised at all times for their own comfort and safety. 4 z-beds and 2 cots are available for children and infants by prior arrangement.

By taking exclusive use of the hotel, the hotel and its grounds and car parks would be closed to the public and reserved exclusively for your use, providing you with a selection of rooms available for reception drinks, dining, photographs and dancing. For example if you were to take Friday and Saturday as the two day exclusive use package the hotel would close to all other guests on the Friday after lunch through to the Sunday morning after breakfast.

Exclusive use let rates (Per night):

The Wedding rates for guests are as follows, rates as shown include exclusive use of the hotel, 28 bedrooms, providing accommodation for up to 54 adults with full Scottish breakfast on the following day. Up to 4 children, under 12 years, each sharing a room with two adults will receive complimentary accommodation, with Bed & Breakfast at a rate of £4.50 per child. Children sharing their own room are charged the prevailing rate per room.

Please contact us for dedicated rates to your specific needs

Function Information and Policies

1. Our enclosed menus are suggestions only.  Our Executive Chef and Catering staff will be pleased to create professional menus to suit your needs and to meet your budget.
2. We ask that you advise our Function Department of your menu selections 3 weeks prior to the function date; final guaranteed number required 72 business hours prior.  The original expected figure would automatically become the guarantee if the Hotel is not notified by this time.  Notification for a Monday event is due the previous Wednesday.
3. The Hotel will set up for 5% over the guaranteed number; space permitting.  The customer will be charged for the number guaranteed or served; whichever is greater.
4. For the protection of our guests and in accordance with Health & Safety regulations, the Hotel will be the sole provider of all food and beverage items.  No food and beverage items may be removed from the function room or stored on your behalf for a later function.
5. As is customary, function prices are subject to change due to fluctuating food cost.  Prices for all meal functions will be guaranteed 3 months from the event date.
6. The guaranteed maximum number of people anticipated assigns function rooms.  The Hotel reserves the right to relocate groups due to changes on numbers, set up requirements or service times.
7. The Hotel reserves the right to renegotiate a change in function rooms and room rent if there is significant decrease in the room requirements, function attendance or planned food and beverage.
8. A signed copy of our function contract returned to our Catering office would ensure that all agreed upon requirements are as stated.  Should the Hotel not be in possession of a signed contract, the function would be considered as cancelled.
9. To confirm a booking, a non-refundable deposit is required.
10. Cancellation of any function will be subject to a cancellation fee amounting to the retail value of the space held for you.
11. Billing privileges may be applied for by the Convenor through the Hotel Credit Department.  Private, Social and Cultural events are required to pay an initial deposit and 100% of estimated charges three (3) weeks prior to the event; major credit cards, direct debit, cash or bank drafts are the only acceptable methods of payment.
12. The Client agrees to conduct the event in an orderly manner in full compliance with applicable laws, regulations and Hotel rules, copies of that are available from the Catering Department.  The Client assumes full responsibility for the conduct of all persons in attendance at the event and for any damage done to any part of the Hotel premises by the Client, Client agents, invitees, employees or independent contractor hired by the Client.
13. To avoid damages to wallpaper or paint, we do not allow taping, tacking or attachment of any posters, flyers or any written material to walls or doors without written consent from the Hotel.
14. The Hotel will not be responsible for loss or damage to any article left in the Hotel prior to, during or following any function.
15. Material shipped to the Hotel will be directed to the appropriate rooms.  However, no responsibility is accepted for loss, damage, shipping or movement of heavy items.  Insurance, arrangements and payment for customs clearance and labour/equipment for movement of heavy items must be provided by the Convenor.

THANK YOU FOR CONSIDERING THE DUNALASTAIR HOTEL FOR YOUR SPECIAL EVENT AND WE LOOK FORWARD TO BEING OF SERVICE TO YOU

Dunalastair Hotel - "The Warm Heart Of The Highlands"

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